FreshBooks vs Xero: Which Accounting Software is Right for You?

Nevertheless, if Freshbooks doesn’t include the accounting services you need within the plan, Freshbooks has customized pricing plans. If the three have many similarities, these distinct features will be the deciding factors on which one you will pick. You’ll see that the three small business accounting software only have a few differences, but they will be enough for you to know which shines brighter than the rest. When it comes to AI, Xero has a few tricks up its sleeve that FreshBooks currently lacks.

Ease of sharing with accountants

1. In contrast, Xero offers more in-depth BI analytics tech, but these add-ons often come with a cost.
2. You can add new users via email and assign them one of seven different user roles, including “read only” and “advisor” access.
3. When it comes to making payments easy for you and your clients and comparing FreshBooks vs Xero it’s easy to see why people choose FreshBooks.
4. Whether you want to accept credit card payments, set up bank transfers, or get paid through FreshBooks Payments, you can easily set up the method you prefer.
5. Nevertheless, if Freshbooks doesn’t include the accounting services you need within the plan, Freshbooks has customized pricing plans.
6. Freshbooks, Quickbooks, and Xero are some of the best accounting software available, and they have many similarities.

Even with FreshBooks Lite, I was able to create and send unlimited customized invoices for up to five clients, whereas Xero restricted me to 20 total invoices per month. ​​With FreshBooks Plus, this limit increased to 50 clients, and with Premium, there's no client limit at all. QuickBooks Online is an industry standard for small-business accounting and delivers on its robust feature set, ease of sharing with accountants and range of integrations. On the downside, it can be expensive compared to other options like FreshBooks and Xero. Zoho Books stands out for its 24/5 customer support, strong feature set and affordability.

Pricing: FreshBooks vs. Xero

This doesn't mean QuickBooks Online is the right choice for all businesses, though. Xero's unlimited-users feature makes it a winner among larger businesses and well-established small businesses that require more than five users. It’s also less expensive than QuickBooks Online and a bit easier to use, thanks to its customizable dashboard and simple layout. We believe everyone should be able to make financial decisions with confidence.

Our specialists are here to support you with every part of your QuickBooks journey, from the initial switch to onboarding. Even though FreshBooks doesn't yet offer similar AI-driven tools, both platforms can connect to Zapier AI. This means you can build customized AI workflows to automate tasks, whether you're team Xero or team FreshBooks. Includes tools that help automate the reconciliation process, along with a global search function; has a simple layout and a customizable dashboard.

Can support freelancers, contractors and small businesses with a handful of employees; highest-tier plan includes two users (additional users can be added for a fee). That’s why FreshBooks is built to save you time and effort with an interface that lets you efficiently manage your books and navigate tax time. And if you need support, our award-winning team always has your back. Kristy Snyder is a freelance writer and editor with 12 years of experience, currently contributing to the Forbes Advisor Small Business vertical. She uses her experience managing her own successful small business to write articles about software, small business tools, loans, credit cards and online banking. Kristy's work also appears in Newsweek and Fortune, focusing on personal finance.

Information is gathered on a regular basis and reviewed by our editorial team for consistency and accuracy. Both Xero and QuickBooks Online have their own versions of transaction tracking tags, but QuickBooks Online is the winner in this arena. Xero lets users create two active tracking categories, while QuickBooks Online allows users to create 40 in the Simple Start, Essentials and Plus plans. QuickBooks Online’s Advanced plan allows for unlimited tag groups.

You're All Set

Eliminate the hassle of maintaining individual providers per country. Generate a single invoice and pay international teams in minutes. Have a consolidated dashboard to manage global payroll from a single window. Software that operates in the same category and industry is often very similar.

Create Xero invoices for new WooCommerce orders

QuickBooks from Intuit is a small business accounting financial statement analysis notes pdf software that allows companies to manage business anywhere, anytime. It presents organizations with a clear view of their profits without manual work and provides smart and user-friendly tools for the business. To remain competitive and keep up with the latest technology, FreshBooks and Xero offer a wide range of features, resources and tools — some more advanced than others. In this section, we look at the main features businesses should evaluate before deciding which accounting software is a better fit. Global digital transformation has redefined the day-to-day operations of accountants as they increasingly transition to data-driven cloud accounting platforms.

Plus, Xero doesn't seem to care to consolidate its mobile experience into one app—there are different Xero apps for managing expenses, projects, and more. FreshBooks and Xero are both powerful accounting tools that can help businesses keep their financial information and assets organized and accessible. But the two apps are geared toward different audiences, which explains their functional differences. Xero only offers time tracking in its Established plan as part of the Expenses and Projects feature sets.